Wedding Catering Checklist: Things to Do - MODwedding
Wedding Catering Checklist: Things to Do - MODwedding
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- Set a budget.
- Begin your search early! Start interviewing caterers 6-9 months in advance.
- Ask for references, preview of portfolio, and experience with wedding catering.
- Confirm caterer's availability on your wedding day.
- Book the caterer and pay the deposit. Make a written contract that covers all of your agreements.
- Decide on the type of reception you want: a cocktail reception, formal evening dinner, brunch or lunch wedding, afternoon tea, etc.
- Choose between a self-serve buffet or served sit-down dinner.
- Ask to review menu examples with prices.
- Decide on menu items: Cocktail hour: bar and hors d'oeuvres. Main reception include: appetizer, salad, soup, entrée, cake, other desserts, bar and beverages, champagne toast, vegetarian selection, kids menu.
- Choose a menu and schedule a tasting of those menu items. You should be able to tweak what items you serve according to your personal taste preferences.
- Ask caterer if any regulations apply for self-supplied food, drinks, desserts, and wedding cake.
- Check if caterer provides cake knife and stand.
- Check if caterer provides bar service.
- Check is there is a minimum charge for wedding catering.
- Check if total cost includes fees for setup and cleanup.
- Check if total cost includes taxes and gratuities.
- Discuss which pieces of equipment are included and not: plates, linens, utensils, food warmers, etc.
- Check if caterer provides printed menus at served dinner or food descriptions at buffet.
- Clarify beginning and end times for catering services.
- Set a deadline for menu selection and final head count of wedding guests.
- Clarify deposit, remaining balance with due date, insurance, guarantee, refund and cancellation terms and policies.
- Finalize the menu and service details with your caterer.
- If not included in the catering contract, order alcohol: wine, liquor, champagne. Discuss with your caterer how the alcohol should be transported to the wedding.
- Create a Final Timeline of Events on the wedding day and send a copy to the caterer.
- Give a final headcount to the caterer a week prior to the wedding date. Confirm a point of contact, instructions for setup, and menu items.
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